Leaders need to come up with the clear communication purpose and strategy, as well as analyze the audience to determine whether a meeting is the best forum for what they want to accomplish. Meeting could often have many objectives.
However, effective meeting usually have to have only one main overall purpose. Importantly, to make the meeting more productive, leader can write out the purpose and objectives very specifically, then, to start the meeting, tell the audience the intentions of the meeting. To determine topics for the agenda, leaders need to estimate the time it will take to cover each topic and accomplish each objective as realistically as possible.
After that, it is important to invite the right attendees who can contribute to achieving the meeting objectives.
Then, leaders needs to consider the best setting for the kind of meeting, setting a time for the meeting which is appropriate for every member’s schedule and commitments.
Before beginning the meeting, information is also needed to provide to all attendees so that they can prepare further information to facilitate the discussion and accomplish the meeting objectives.
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